Approval of the Minutes of February 27, 2019, it was proposed by
Barry to accept the minutes as published and seconded by Carol.
Business arising from the Minutes
At this time we still do not have a Project Leader for the
Memorial Wall Parking project. Mike suggests that we focus on
finding a representative from the Ottawa area.
A letter with reference to our Memorial Wall Parking publicity
and fundraising will be sent by Mike to Dominion Command of the
Legion in time for their June Dominion Convention and Mike will
also write up submissions to government councils, civic
organisations in the region for possible grants.
Receiving no questions, Barry moved to accept the February
2019 statement as presented and seconded by Mitzi. Carried.
The March Membership Report shows Regular members 451,
Veterans 9 and Widows 98 for a total of 558 members.
Newsletter Report - detailed numbers of newsletters emailed
and by post. A fair number of web copies are not read, many
questions as to the reasons.
Online payments - experienced a few difficulties and are being
Status of Convention Project Team (Mitzi) - Mitzi gave a well
prepared 'To do List' in preparation for the convention. She
already has 6 people on the team and 5 more to be confirmed. She
will soon be contacting two hotels for quotes and availability.
Looking for transportation to and from the Memorial Wall, other
activities and the airport or the shuttle service. Also working on
the publicity for the convention. There will be a visit and talk
at the War Museum.
Request from Film Producer (Mike) - Mike explains the film
maker's proposal. After analysing the proposal, our situation with
the CRA guidelines etc., although it is a very good opportunity
for our cause, it was decided to not venture at this time in the
financial side of this. Will be consulting on the possibilities,
if any, of our involvement and at what cost. It was suggested to
invite the film maker to our convention for talks.
Atlantic - Bernie reports that the press will in the next few
days be in contact with Veteran Hormidas Fredette on his story.
All members will be contacted on this event and 2 plaques have
been ordered for presentations.
Quebec - Lucette has been in contact with the Gaspe District
Commander of the legion and waiting for confirmation on dates for
the 5 unveilings of the plaques.
Ontario - Mike reports that a museum near Niagara Falls will
have a display on Hong Kong and are looking for memorabilia.
Prairies - Carol reports that many Plaque Presentations are
being held and 5 more have been ordered for northern Manitoba
B.C. - Gerry reports that Gerry Gerard's health is failing and
that he will not be attending the convention and any further
public events. He continues to stay in contact with Gerry.
Date of next Meeting (Mike) April 24, 2019.
Adjournment - Mitzi moved to adjourn at 9h 37 pm.
Mike called the meeting to order at 8h36 pm.
Approval of the Minutes of January 23, 2019, it was proposed by
Barry to accept the minutes as published and seconded by Mark.
Business arising from the Minutes
Update - Auditors, It would be quite costly for having an
audited statement for the size of our association and CRA does not
require an audited financial report. The yearend financial report
would suffice. Barry proposes at this time to use our yearend
financial report and evaluate at a later date if we would need
Auditors and seconded by Carol. Carried.
Receiving no questions, Barry moved to accept the January 2019
statement as presented and seconded by Mark. Carried
Web, Online Services, Newsletter, Membership Reports (Jim) - No
new Reports at this time.
Fundraising Program for Memorial Wall Parking (Mike) - We
would need to raise $ 100,000 for the project. We have a
commitment from Veterans Affairs for $ 25,000 and Canadian
Heritage a possible $ 10,000. Mike presented a draft fundraising
plan and a publicity project to families, members, commercial
sponsors and the public. Publicity suggestions for fundraising
were proposed and will be studied. We will also need a Fundraising
Posting of BOD Minutes on the Web Site - It was agreed to post
the Minutes on the Web Site. Possible sensitive items could be
posted following their approval.
Status of Convention Project Team (Mitzi) - Tabled to next
Newsletter Articles (Mike)- News Items or articles are needed
for the upcoming Newsletter.
B.C. - No Report.
Prairies-Carol reports that many Plaque Presentations are
being held and that more are to come. Family members are
questioning where to send their memorabilia items for safe
keeping. Barry noted the need for the dues.
Ontario - Mike nothing new to report.
Quebec - Lucette is waiting for confirmations on the Plaque
Presentations. Will be holding our yearend meeting in the next few
Atlantic - Bernie talked about inviting the press for
interviews and meeting with Hormidas Fredette, RRC Vet as he will
be celebrating his 102nd birthday in April. They are working on
Plaque Presentations to come.
Date of next Meeting (Mike) March 27, 2019.
Adjournment - Bernie moved to adjourn at 9h 32 pm.
Minutes of November 28, 2018 were presented and approved.
Financial Statement for December a view of the year end report was
Recommendations made by the Elections Committee were acted upon.
The number of Directors will be fixed at 10.
Elections will be held every two years instead of the current
practice of every year. Next elections to be held in 2020.
Our revised and updated Policy & Procedure Documents were approved.
The confusion following the Membership Renewals will be rectified.
The positions of a 2nd Vice President and Publicity Director are not
The Commemorative Ceremony at the HKVCA Wall in Ottawa was well
attended. Many members also attended the luncheon and the AGM.
A meeting was held in Hong Kong with the Sham Shui Po Park
representatives towards the design, installation of a descriptive plaque
in Sham Shui Po Park.
Region Directors reported on activities in their regions.