Current Polices and Procedures are listed below. These are for information only, and content should be confirmed with the secretary before being used as a basis for decision-making.
You are viewing the index page with links to all P&Ps including those with approved updates by the BOD in Jan 2019.
| Function | Con # | Description | Dated/Updated: | Signed | Reviewed by | Date | Remarks |
| Gen | 001 | Gen 001 - Membership Entitlement | Jan 2019 | N | BOD | Jan 2019 (Partial) | Original version dated 9 Feb 04. Updated
version
Membership Entitlement approved at 29 Sep 05 BOD meeting.
meeting. P&P rewritten and approved at Apr '07 meeting. Updated based on comments received in Dec '12 Update at Jan 2019 BOD meeting |
| Gen | 002 | Duties and Responsibilities by Position | Jan 2019 | N | Approved at 24 Nov 05 online meeting. Converted to HTML in Jan '13. Minor update. Updated: Jan 2019 | ||
| Gen | 003 | Duties and Responsibilities of the Education Coordinator | N | New P&P | |||
| Administration | 001 | Protocol Regarding Correspondence | 25 Nov 04 | N | Minor updates based on comments. | ||
| Administration | 002 | Privacy Policy | 17 Jun 04 | Y | Format updated to meet standards. | ||
| Administration | 003 | Public Relations | 23 Jun 05 | Y | Approved at 29 Sep 05 meeting. Converted to HTML in Jan '13 | ||
| Administration | 004 | Regional Elections | 29 Sep 05 | N | Approved at 29 Sep 05 meeting Updated: Jan '13 |
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| Administration | 005 | Election Policy | Feb 2020 | N | Update approved at 26 Feb 2020 meeting | ||
| Administration | 006 | HKVCA Web Administration | Jan 2019 | N | Approved at 7 Sep 06 Special Online
Meeting Minutes 7 Sep '06 Complete re-write: Jan '13, major update: Jan 2019 |
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| Administration | 007 | Illness and Death | Y | Approved at Sep '07 BOD meeting Minor updates done to update layout: Jan '13 |
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| Administration | 008 | National Newsletter Policy | Jan 2019 | N | Approved at 31 Jan '08 BOD meeting Minor updates done to update layout: Jan '13. Major update Jan 2019 |
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| Finance | 001 | Remittance of monies to Corporate Treasurer of the HKVCA | March 2012 | Y | MS Word document: Remittance of monies to Corporate Treasurer of the HKVCA of 7 Jun 04 superseded due to increase in annual dues, and the distribution of dues. PDF version converted to HTML. No other changes |
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| Finance | 002 | Control of Dues | Jan 2019 | N | Content changed to reflect split in dues and PDF document converted to HTML. Updated Jan 2019. | ||
| Finance | 003 | Reporting Charitable Donations | 30 May 04 | N | Updated: Aug '16 | ||
| Finance | 004 | Reimbursement of Eligible Expenses | N | New P&P as of Jan '13 | |||
| Finance | 005 | Provision of Online Payment Transaction Services | May 18 | See minutes on BOD site | Superseded in June 2023 as PayPal is no longer used. Fin005 moved to the superseded folder for historical reference. |
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