Current Polices and Procedures are listed below. These are for information only, and content should be confirmed with the secretary before being used as a basis for decision-making.
You are viewing the index page with links to all P&Ps including those with approved updates by the BOD in Jan 2019.
|Function||Con #||Description||Dated/Updated:||Signed||Reviewed by||Date||Remarks|
|Gen||001||Gen 001 - Membership Entitlement||Jan 2019||N||BOD||Jan 2019 (Partial)||Original version dated 9 Feb 04. Updated
Membership Entitlement approved at 29 Sep 05 BOD meeting.
P&P rewritten and approved at Apr '07 meeting.
Updated based on comments received in Dec '12
Update at Jan 2019 BOD meeting
|Gen||002||Duties and Responsibilities by Position||Jan 2019||N||Approved at 24 Nov 05 online meeting. Converted to HTML in Jan '13. Minor update. Updated: Jan 2019|
|Gen||003||Duties and Responsibilities of the Education Coordinator||N||New P&P|
|Administration||001||Protocol Regarding Correspondence||25 Nov 04||N||Minor updates based on comments.|
|Administration||003||Public Relations||23 Jun 05||Y||Approved at 29 Sep 05 meeting. Converted to HTML in Jan '13|
|Administration||004||Regional Elections||29 Sep 05||N||Approved at 29 Sep 05 meeting
Updated: Jan '13
|Administration||005||Election Policy||Feb 2020||N||Update approved at 26 Feb 2020 meeting|
|Administration||006||HKVCA Web Administration||Jan 2019||N||Approved at 7 Sep 06 Special Online
Minutes 7 Sep '06
Complete re-write: Jan '13, major update: Jan 2019
|Administration||007||Illness and Death||Y||Approved at Sep '07 BOD meeting
Minor updates done to update layout: Jan '13
|Administration||008||National Newsletter Policy||Jan 2019||N||Approved at 31 Jan '08 BOD meeting
Minor updates done to update layout: Jan '13. Major update Jan 2019
|Finance||001||Remittance of monies to Corporate Treasurer of the HKVCA||March 2012||Y||MS Word document: Remittance of monies to Corporate Treasurer of the HKVCA of 7 Jun 04 superseded due to increase in annual dues, and the distribution of dues.
PDF version converted to HTML. No other changes
|Finance||002||Control of Dues||Jan 2019||N||Content changed to reflect split in dues and PDF document converted to HTML. Updated Jan 2019.|
|Finance||003||Reporting Charitable Donations||30 May 04||N||Updated: Aug '16|
|Finance||004||Reimbursement of Eligible Expenses||N||New P&P as of Jan '13|
|Finance||005||Provision of Online Payment Transaction Services||May 18||See minutes on BOD site||Superseded in June 2023 as PayPal is no longer used. Fin005 moved to the superseded folder for historical reference.|
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