To detail the responsibilities related to maintenance and development
of HKVCA web sites.
Much of HKVCA's "corporate knowledge" and historical documents are
now contained within our various web sites. They constitute our
information repository that will become part of our veterans' legacy.
Our sites receive many visits each month, both from our members and
the public-at-large around the world. Availability of our webs is key,
as when our webs are unavailable, people lose confidence in us, and this
impacts on our efforts in carrying out our mission and goals.
Our webs, therefore, are a vital tool for HKVCA and we must actively
protect these assets and develop them. A key element in achieving this
are the HKVCA web staff.
The BOD will appoint the HKVCA Webmaster by a formal vote
within a meeting.
Responsible to the BOD for overall layout, performance and
availability of all HKVCA web sites.
Decide where the HKVCA sites will be hosted, inform the BOD of
the yearly costs, and request extra funds if required above what the
BOD has authorized.
Take all reasonable steps to ensure that the sites are available, and
if they go offline, work with the hosting company to restore normal
operation as soon as possible.
Ensure that site backups are done on a regular basis, in particular
following major web content or structure changes.
Establish the online "look and feel" of all HKVCA webs in accordance with
accepted web standards, and ensure that all webs conform.
Inform our users via the site's main home page of scheduled outages,
and email the BOD the same information.
Provide an online environment such as forums, chat, email forwarding,
and other services that may be requested. This function may be limited
by the services offered by the hosting company.
Publish content promptly on behalf of the BOD,
National Membership Rep, HKVCA members, and
others. Content that may be controversial or detrimental to HKVCA goals
and image will be approved by the President and BOD.
Promptly respond to, or forward email correspondence generated by
visitors to the sites.
Monitor our domain name(s) and take appropriate steps to renew
Ensure the Treasurer possesses a record and receipt.
In conjunction with the hosting company
staff, take all reasonable steps to maintain the security of our
Provide a web report to the BOD prior to the monthly online meeting.
Report to include major changes to the web, downtime and reason, traffic
statistics, and any future plans.
Where feasible, provide access to social media as an additional
tool in sharing information.
Appoint and train web administrators.
Availability of Webmaster
Consistent availability of the HKVCA sites is critical to the HKVCA
mission, therefore as a courtesy the Webmaster will communicate with the
President when he/she will not be available for periods
of over 48 hours.
Accessibility and Security
The Webmaster will possess:
Username and password for the hosting company control panel used to
administer the various sites.
Username and password for edit access to all
Administrator's username and password for all forums, chat rooms,
Username and password for the hosting company help desk.
Username and password for the Domain registrar for
our domain: hkvca.ca
The above information will also be held by the President.